2010 Terms & Conditions

Delegate cancellation: Please book only when you're sure you can attend. If you do need to cancel, refunds are made on the following basis: In the event of a delegate’s cancellation on or before 9 Feb, 75% of the total fee will be refunded. In the event of cancellation between 10 Feb & 9 Mar, 50% of the fee will be refunded. Thereafter no refunds are possible.
Presenter cancellation: Whilst the WW will make every endeavour to present the speakers and workshops at the time billed, the WW is not responsible for presenters’ lateness or cancellation. Wherever possible, suitable replacements will be arranged.
Discounts: Certain writers groups may arrange a system of discounts for their members. Valid discount codes must be entered to make use of these discounts. If it turns out that the delegate is not a valid member of the organisation in question, any booking will be cancelled and the payment returned (less a 25% admin fee).
Bookings: Bookings are offered on a first come first served basis. The website bookings will close at 19:00 on March 25th 2010.
Safety: Delegates must behave safely, courteously and appropriately at all times. Threatening, violent or abusive behaviour will result in immediate ejection from the venue.
Accommodation: The rooms allocated to the WW by the venue are for single occupancy only. Check in times are after 14:00 on day of arrival; check out times 09:30 on day of departure. Rooms must be left clean, tidy and undamaged. Any damages shall be paid for promptly on demand.
Age: Delegates must be 18 or over. The WW will also accept 16 and 17 year olds by prior agreement and only with written consent from a parent or guardian.
Computer Equipment: Neither the WW nor the Delegates shall connect any computer equipment to the University’s network unless YCP or the University has examined and approved such computer equipment prior to the connection occurring. Wi-fi is available in communal areas
Car parking: Is charged daily by pay and display. Car parking hangers can be ordered in advance. Parking is limited to the spaces available (approx 700) on a first come first served basis. This option can be ordered via the booking form.
Force Majeure: The WW shall incur no liability for any failure to fulfil any obligation under the Contract if prevented from doing so by any cause beyond its reasonable control.

Definitions:

“the Venue” means the meeting rooms and residential facilities available for conferences and meetings at the University of York; “WW” means the Writers' Workshop, which is organising the event; “Delegates” means the persons attending the Event who are entitled to use the Facilities under the provisions of the Contract; “the Event Manager” means the person employed by the venue who will work with the Writers Workshop to organise the Event; “the Event” means the Festival of Writing, the details of which are set out in this website; “the Facilities” means the facilities at the Venue which the Writers Workshop agrees with University of York that it will use for the Event including meeting rooms and (where appropriate) Residential Accommodation; “Residential Accommodation” means the bedrooms and other residential facilities at the Venue occupied by the Writers Workshop and the Delegates during an Event; “Start Date for the Event” means the date on which an Event is scheduled to commence; 9th April 2010 “End Date for the Event” means the date on which an Event is scheduled to end; 11th April 2010